The Agricultural and Horticultural Development Board is pleased to invite you to participate in the ICAR Conference 2017

About ICAR 2017 UK

14 –16 June 2017

Edinburgh International Conference Centre (EICC)

The Exchange, Edinburgh, Scotland, EH3 8EE

This year’s ICAR Conference will be held at the Edinburgh International Conference Centre (EICC) situated at the heart of Scotland's beautiful capital city and home to the historical Old town and the beautiful Georgian New town.


The EICC is one of the world's outstanding venues for conferences and events and the purpose-built centre offers the very best facilities and technology. The conference provides the opportunity for all those who work in animal recording to meet, exchange the experience and discuss recent developments in their fields of interest.

About the UK

The United Kingdom of Great Britain and Northern Ireland, commonly known as the United Kingdom (UK) or Britain,[nb 6] is a sovereign state in Europe. Lying off the north-western coast of the European mainland, it includes the island of Great Britain (the name of which is also loosely applied to the whole country), the north-eastern part of the island of Ireland and many smaller islands.[9] Northern Ireland is the only part of the UK that shares a land border with another state—the Republic of Ireland.[nb 7]


Apart from this land border, the UK is surrounded by the Atlantic Ocean, with the North Sea to its east, the English Channel to its south and the Celtic Sea to its south-southwest. The Irish Sea lies between Great Britain and Ireland. With an area of 93,800 square miles (243,000 km2), the UK is the 80th-largest sovereign state in the world and the 11th-largest in Europe. It is also the 21st-most populous country, with an estimated 64.5 million inhabitants.[10]

Edinburgh: ICAR 2017 host city

Edinburgh, the capital of Scotland and a multi award-winning city with a strong reputation as one of the most attractive destinations in the world, with an ideal mix of culture, shopping, dining, music, heritage and leisure activities.


Combine this with the region’s continued culture of innovation and research excellence in such disciplines as medicine, science, energy, technology, business, education and the creative industries – and this will give you some explanation as to why Edinburgh is the perfect city to hold the ICAR Conference 2017.


Once here, delegates will enjoy a safe, compact city centre ideal for exploring on foot with green spaces, stunning vistas and most of the venues, hotels and attractions all within an easy walking distance. Edinburgh is also the gateway to the Scottish Highlands so this is a perfect opportunity for delegates to extend their visit and discover Scotland.

About AHDB Dairy: Host organisation

AHDB Dairy is a levy-funded, not-for-profit organisation working on behalf of Britain's dairy farmers.


What we do

We deliver extensive research and development programmes which are delivering scientifically-robust and commercially useful outcomes for our customers.


We provide products and services to improve the sustainability of British dairy farming. We do this by providing independent, evidence-based information to British dairy farmers on:


• Feed and forage

• Genetic improvement

• Animal fertility, health and welfare

• Business skills and market intelligence


AHDB Dairy is a division of the Agriculture and Horticulture Development Board (AHDB). Agricultural and Horticultural Development Board is a statutory levy board, funded by farmers, growers and others in the supply chain and managed as an independent organisation (independent of both commercial industry and of Government).


Our purpose is to equip levy payers with independent, evidence-based information and tools to grow and become more competitive and sustainable.


There are additional costs associated with the the gala dinner and any red * items. For more information contact us

Notice of cancellation received in writing more than 21 days prior to the event will be issued a refund of their registration fee minus a £50.00 & VAT cancellation charge. Cancellations received 21 days or less prior to the event will not receive a refund. *Accompanying persons can only be booked WITH a conference delegate, there can be more than one accompanying person but there has to be a conference ticket booked also.


submit an icar manuscript

The International Committee for Animal Recording (ICAR) and Agricultural and Horticultural Development Board are please to invite the interested delegates to submit their abstracts to the 41st Congress of ICAR 2017. Deadline for the submission of the proposals / Abstracts is 1 April 2017.


Abstract submissions should be emailed to, indicating the preferred format (poster or oral presentation) and session (see below).


Authors will be notified via e-mail whether or not their abstract submission is accepted. If successful, authors will also be informed of the format of their presentation, either, Oral Presentation or Poster. This correspondence will also advise if any amendments are required before formal acceptance. Authors will be assigned a number, session, day and time of the presentation. Please note that accepted abstracts will be assigned to an appropriate session by the organising committee; however, Session titles are given below for information:

ICAR 2017 Proposed Sessions


Plenary 1 - Legal implications of data provision services

Robots, Sensors and ICAR

Manufacturers showcase

Plenary 2 - The future of ICAR under alternative phenotyping strategies

Debate with audience participation on Plenary 2 topic

Integrating data to provide added value services - from other data sources


Impact of genomic services on milk recording organisations

Methods to gather new phenotypes

Wrap up: conclusions and next steps in ICAR


Structure of the Abstract

The Abstract submitted for approval must contain the following:

  • Titles should be no more than 2 lines in length. a) Times New Roman, 14 pt, bold
  • Name of the Author(s) and corresponding institution/ Organisation. Email addresses of all the authors must be given. The e-mail of the corresponding must be underlined. a) Times New Roman; 12 pt; italic; b) Author initials and surname only, no title(s); presenting author in bold; ‘&’ preceding last author name; author footnotes should be numeric starting at 1. c) Institution/organisations must be given for all authors, including address, zip code, city and country
  • The abstract should be an objective summary briefly describing the processes and achievements. No tables, figures and references are to be included
  • A maximum of 4 keywords should be given separated by a comma. Keywords should not be capitalised must not include ‘&’ or ‘and’.


Formatting of the Abstract

  • The Abstract submitted for approval must be written in Times New Roman 12, with a maximum of 500 words (2,666 characters with spaces). A template for abstracts has been created for convenience and is available here. Title, author information and keywords are excluded from the word limit; this limit applies to abstract content only
  • The presenting author of the manuscript shall appear highlighted in the list of authors and their registration fee must be paid by 15 May. Alternatively, the manuscript will be withdrawn
  • Abstracts must be submitted in English
  • The abstract should be self-explanatory and contain all main data and conclusions of the final manuscript and it should not contain more than 500 words. It should be an objective summary, briefly describing the procedures and findings and not simply stating that the study was carried on such and such and results are presented, etc
  • Authors are recommended to send their abstracts as soon as possible so that the response of approval can be send in a short time and can make arrangements to attend the Congress in advance


IMPORTANT NOTE: To present the manuscript/poster, registration fee must be paid by 15 May.


Format of posters

Authors will be notified in May about the necessary formatting.


Format of the final manuscript

A first draft of the manuscript has to be provided to the Organisers by 10 June and the final version by 20 September. Authors are kindly invited to respect the template which will be circulated to authors upon acceptance.



For this 2017 ICAR Congress, two publications are expected:


  • The “Book of Abstracts” that will be distributed to participants before the meeting in a rough binding which will help them in joining to the session with a general overview of the speeches and presentations.
  • The “Book of Proceedings” produced after the meeting that will be refereed by the Chairmen of the Sessions and will be available only in digital form for downloading from the ICAR website. A first draft of the manuscript has to be submitted by 10 June while the final manuscript must be submitted to the Organisers by 20 September
  • PDF files of all the PowerPoint presentations of the Sessions will be available on the ICAR website in the following days from the end of the Session. Authors who present their data to the Sessions agree to have their pdf version on the web for the benefits of all the participants and ICAR web-users


1 Apr

20 Apr


15 May


10 Jun


14-16 Jun


20 Sep


Submission of the proposal / Abstract

Communication about acceptance and instructions for paper submission and presentation


Draft programme on the web


Submission of the first manuscript draft both theatre (max 5 pages) and posters (max 3 pages).


ICAR Conference


Submission of the final manuscript for production of the Proceedings


Travel and hotels

!! Please book your accommodation for the ICAR conference !! Due to high demand, accommodation is limited in Edinburgh during the dates of the conference. The attached document provides information on hotels around the city with room up to date availability. View full list of hotels and accommodation

Edinburgh is the capital city of Scotland with access by air (direct flights from many European airports), cars (M8 motorway) or trains (many direct routes from UK destinations).

Transport from the airports

International flights from/to Edinburgh airport can be found here


There is a dedicated bus service from the airport to the city centre, Airlink. You can also buy tickets for this service at the airport.


You can reach the centre by taxi,  or car rentals which are sign posted from the arrivals area at the airport including Alamo, Europcar, Enterprise and Hertz.


You can travel by rail, the nearest station to the conference venue is Edinburgh Waverley.


Things to do in Edinburgh

We hope that our attending delegates will take the opportunity to enjoy all that Edinburgh has to offer. Please find further information on tourist attractions and locations, as well as available discounts, here


Public transport

Edinburgh has a large network of buses and trams to get you around the city. Lothian Buses operates over 70 services in Edinburgh and the surrounding areas of Midlothian and East Lothian. Tickets can be pre-booked online or brought on the bus. Routes, prices and further ticket information can be found here


Edinburgh Trams run frequent services from Edinburgh Airport to the city centre. Tickets can be purchased at the machines at all tram stops. More information on the route and ticket prices can be found here


Airlink provide a shuttle bus service from Edinburgh Airport to the city centre. Tickets are available to purchase in advance here.


If you have any further questions regarding the travelling in or to the UK, please email


Entry Documents and Visas

You may need a visa to visit the UK, the following website will help to identify your entry requirements


You may be required to provide evidence of your attendance to the conference. Please send a signed letter from your line manager confirming your company title and authorisation to attend the ICAR 2017 Conference in Edinburgh, to and we will issue you a formal letter of invitation.



The official language in Scotland is English.


Health and Emergency

No vaccination certificates are required on entry, except for those countries registered in epidemic areas. In case of an emergency, those dialing from a land line or public payphone should use 999 for emergency services. Mobile phone users should call 112 to be forwarded to the relevant department.


Immediate first aid/emergency treatment is free for all visitors, after which charges are made unless the visitor's country has a reciprocal health agreement with the UK. Full details of individual agreements are available from the Department of Health (


Local time

At the time of the conference (June), Scotland will be in British Summer Time – UTC/GMT +1hour.



Electricity in the UK is 220–240v. Plug sockets have 3 rectangle pins



Temperatures in Scotland in June may vary from 9 to 17°C. There is likely to be some sunshine and cloud and possibility of rain so pack accordingly.



In general, UK cities are safe and most welcoming to visitors. However, as in all burgeoning cities, it is recommended that you are on your guard against pickpockets on trains, buses and trams, as well as other crowded places, and avoid dimly lit areas and parks at night.



Pound (GBP; symbol £) = 100 pence. Notes are in denominations of £50, £20, £10 and £5. Additional bank notes issued by Scottish banks (including £1 notes) are accepted in all parts of the UK. Coins are in denominations of £2 and £1, and 50, 20, 10, 5, 2 and 1 pence.


Credit cards:

American Express, MasterCard and Visa are all widely accepted. Cash can be obtained from a multitude of ATMs available across the country.



Cash can be obtained from a multitude of ATMs available across the country. Travellers cheques: Widely accepted. To avoid additional exchange rate charges, travellers are advised to take traveller's cheques in Pounds Sterling.


Food and drink

Food within the UK is generally safe to eat, with health and safety standards monitored by various government agencies. Tap water is considered safe to drink but bottled water is widely available. If you’re camping, always boil, filter or purify water from streams.

contact us

Local Organising Committee


The members of the local organising committee


Chairman: Marco Winters - Head of Genetics, AHDB Dairy

Member: Mike Coffey, Professor of Livestock Informatics, SRUC

Events Executive: Jenna Porch (main contact) Email

AHDB Dairy

Agricultural and Horticultural Development Board

Stoneleigh Park






Peter Wilson Building

Kings Buildings

West Mains Road



Call us on UK telephone +44(0) 2476 478690